Minute Taker

Position summary: Minute Taker – Fixed Term Contract (6 months)

Provide Minute-Taking Services which includes full minute-taking of all committee meetings within the Council including Board Meetings up to the stage of authorisation and signature.   Maintaining of meeting schedules and decision registers. Assist on an ad hoc basis with preparation of meeting documents. Must ensure the strictest of confidence.

Behavioural competency

• Excellent command of the English language
• A stable track record
• Able to communicate effectively, both verbally and in writing
• Able to work independently.
• High levels of motivation and enthusiasm
• Dependable and punctual
• Well-groomed and presentable always

Duties include the following, but not limited to:

• Full minute-taking function and compilation of minutes for all committee meetings including Board meeting from recordings and in a live environment. Preparation, updating and correction of minutes to the stage of submission for signature.
• Timeous completion and distribution of minutes.
• Compilation of Action Items and compilation and/or updating of Decision Register.
• Maintenance of Meeting Schedule.
• Documentation is treated in the strictest of confidence.
• Ensure safe storage of all Bargaining Council confidential documents and data (hard copies and electronic).
• Perform a back-up function for PA/Committee-Coordinator on ad hoc basis as directed by the CEO.

Requirements:

• Education: Grade 12 / Matric
• Experience: 2-4 years of related experience in an office environment.
• Experience and/or secretarial diploma in minute taking.
• Own transport and the availability to attend physical meetings in Johannesburg and occasionally in Pretoria, as scheduled.
• Must pay attention to detail.
• Excellent typing skills with speed and accuracy
• Excellent minute-taking skills.
• Ability to enter data accurately and check and correct errors.
• Ability to prioritise tasks according to importance in a fast-paced environment.
• Multi-tasking capability without compromising on quality.
• Must be proficient in handling office equipment including laptops, printers, photocopy machines, fax machines etc.
• Knowledge of Zoom and Microsoft Applications, specifically MS Word and Excel.
• Willingness to work after hours as may be required by the operation of the business.      

Salary: R14 700 CTC. Per month.

If you don’t hear from us within 3 weeks of your application, please consider your application unsuccessful.

Posted on 19 Mar 10:50, Closing date 18 May