Personal Assistant to CIO and CTO

Location:	East Rand
Reference:	#CAW005734/NT
Company:	SydSen Recruit

The personal assistant to the chief information officer (CIO) and chief technology officer (CTO) provides high-level administrative support to both executives. The role requires a proactive individual who can manage a wide range of administrative and executive support-related tasks, working independently with minimal supervision. This position demands a high degree of
professionalism, discretion, and initiative.

Requirements:

• Minimum of 3-5 years of experience supporting C-level executives, preferably in a technology or IT-related industry.
• Exceptional organisational and time-management abilities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to handle multiple tasks simultaneously and meet tight deadlines.
• Strong problem-solving skills and attention to detail.
• Ability to work independently with minimal supervision.
• High level of integrity and discretion in handling confidential information.
• Strong interpersonal skills and the ability to work effectively with diverse groups of people.

Responsibilities:

Administrative support:

• Manage and maintain the CIO and CTO’s schedules, including appointments, meetings, and travel arrangements.
• Screen and prioritise incoming communications (emails, phone calls, etc.).
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential and non-routine information with the highest level of discretion.

Meeting coordination:

• Schedule and organise meetings, including preparing agendas, taking minutes, and following up on action items.
• Coordinate and manage logistics for internal and external meetings, including arranging venues, catering, and necessary equipment.

Travel management:

• Arrange domestic and international travel itineraries, accommodations, and transportation.
• Prepare detailed travel plans, itineraries, and travel-related documentation

Project support:

• Assist with the preparation and tracking of project timelines, deliverables, and milestones.
• Conduct research and compile data to support project-related activities.

Communication liaison:

• Serve as a primary point of contact for internal and external stakeholders on all matters pertaining to the CIO and CTO.
• Facilitate communication between the executives and various departments within the organisation.

Document management:

• Organise and maintain electronic and paper files, ensuring information is easily accessible and up-to-date.
• Develop and implement efficient documentation and filing systems.

Financial administration:

• Assist with budgeting, expense reporting, and financial recordkeeping for the CIO and CTO’s offices.
• Handle purchase orders, invoices, and reimbursements.

Office management:

• Ensure the executives’ offices run smoothly, including managing office supplies and equipment.
• Handle any administrative issues that arise promptly and efficiently. 

Working conditions:

• Full-time position, typically working in an office environment.
• Occasional travel may be required to support the CIO and CTO during business trips.
• Flexibility in working hours may be necessary

Posted on 11 Jun 09:44, Closing date 11 Jul