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Jobs offered South Africa

Personal Assistant or Virtual Assistant

Remuneration:R2000 - R15000 per month market-related 
Benefits:Flexible Fridays, Birthday off
Location:Cape Town
Remote work:Remote work allowed optional
Job level:Mid
Reference:#assist-m
Company:Travel Tractions


Your role will be to assist the CEO of a fun, dynamic company, mainly in the marketing and tourism space.

We operate a guest house for digital nomads in Greenpoint, Cape Town, so applicants in this area will be preferred, but this can also be a remote position, and others will be taken into account.

However, only candidates with a few years of working experience and administration skills will be accepted.

PA responsibilities

CEO

  • Managing diaries and organising meetings and appointments
  • Ensure there are no overlapping appointments in the CEO’s diary and assist with queries 
  • Report any client, financial, HR, or administrative issues to the CEO.
  • Researching personal tasks for the CEO and company and compiling summary documents.
  • Check the CEO’s emails and assist with drafting emails (in Google docs and then sharing this in the #admin Slack Channel) when and if needed.
  • Booking and arranging travel, transport, and accommodation.
  • Typing, compiling, and preparing reports, presentations, contracts, and correspondence.
HR
  • Advertise vacancies in the company and screen candidates for these positions.
  • Keep all employee records up to date and ensure documents are valid.
  • Assist team members with administrative queries and issues.
  • Assist in acquiring the best talent for various positions throughout the company.
  • Help compile and review contracts and legal documents.
  • Screening applicants to be interviewed
Company
  • Compiling and arranging documents to send to the bookkeeper 
  • Uploading items to Wordpress, Notion and Sheets and Asana.
  • Reminding the manager/executive of important tasks and deadlines.
  • Managing databases and filing systems.
  • Implementing and maintaining procedures/administrative systems.
  • Liaising with staff, suppliers, and clients.
  • Collating and filing expenses.
Skills that would be advantageous
  • Sales
  • Accounting
  • Law
  • Social media
  • Customer service
  • Organisational
Requirements
  • Time management
  • Communication
  • Problem-solving
  • Email management
  • Document preparation
  • Attention to detail
  • Record keeping
  • Problem resolution
  • Talent acquisition
  • Travel coordination
  • Contract management
  • Using the word banana in your application
  • Document management
  • Task management
  • Database management
  • Administrative systems
  • Expense management
We’re looking for a person who enjoys organisation and seeks to grow and learn, while enjoying a flexible work schedule with a great team.

If you think you are the correct person for the position and have your own laptop, stable Wifi connection etc, go to our website https://traveltractions.com/marketing-jobs/.

No applications will be accepted via email.

Should you not receive a reply from us in two weeks, please be advised that your application was unfortunately unsuccessful.

Posted on 25 Jun 08:21, Closing date 31 Jul

Personal Assistant or Virtual Assistant
Cape Town, R 2000 - R 15000 per month
Your role will be to assist the CEO of a fun, dynamic company, mainly in the marketing and tourism space.
Travel Tractions
25 Jun 2024
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