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Personal Assistant to Managing Director
Location: | Stellenbosch |
Reference: | #CAW005616/MU |
Company: | SydSen Recruit |
The Personal Assistant (PA) will work directly with the managing director. This role is pivotal in ensuring that the MD's time is optimised and the executive office runs smoothly.
Responsibilities:
- Act as the first point of contact for the MD with internal and external
- Manage emails, information, and other communications; answer where possible – highlight andprioritise those that need MD attention
- Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings, and provide reminders
- Act as ‘follow-up Manager’ across the board and senior leadership team to ensure that a wide range of agreed actions are being executed
- Filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.
- Produce reports, presentations, and briefs as needed
- Type up notes, emails, presentations, and reports; circulate and file information effectively
- Book transport and accommodation as and when required
- Attend senior leadership team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
- Maintain administrative systems, database, and server protocols.
- Collaborate effectively with all staff, clients, and suppliers.
- Provide good relationships with Senior management team
- Deliver timely and outstanding satisfaction
- Personal assistance qualification is beneficial
- At least three years of experience as a personal assistant to a senior executive
- Exceptional organisational skills of self and others and ability to work without supervision
- Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
- With integrity, honesty, discretion, and openness
- Use polished communication skills both verbal and non-verbal to influence and persuade
- Focus on business priorities and all functions to ensure MD’s satisfaction
- Ability to remain calm under pressure and manage conflicting priorities
- Strong Microsoft Skills for common apps
- Ability to take and record accurate notes/minutes in complex meeting
- Be accountable and committed to the task in hand
- Capacity to manage multiple tasks efficiently
- Always act in the best interest of the MD
- Approachable to clients and colleagues
- Excellent communication and interpersonal skills
- Time and workload management
- Willingness to do whatever it takes to get the job done successfully
Apply now.
Sydsen Recruit (Follow us on Facebook, Instagram and LinkedIn)
Posted on 20 May 16:09, Closing date 19 Jun
SydSen Recruit is a trusted brand that has been part of the national recruitment landscape in South Africa since 2008. Our corporate culture is built on a collaboration of shared experience and trust!
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