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Office Manager/Bookeeper/Admin

Remuneration:R22000 - R25000 per month cost-to-company 
Location:Cape Town, Wynberg
Remote work:Some remote work allowed
Education level:Diploma
Job level:Mid/Senior
Own transport required:Yes
Type:Permanent
Company:ImagineNationAlliance


Role description

This role requires the smooth running of a small office on a day-to-day basis as well as basic bookkeeping and admin skills. The candidate would ideally be a mature person with a minimum of 5 years’ experience. The owners are frequently out-of-office and would like the successful candidate to be an anchor for the teams in office. The businesses are fast-paced and need someone adaptable and prepared to “muck-in”.

Key daily responsibilities
  • Submission of VAT for three small businesses
  • Banking including paying of invoices, loading beneficiaries
  • Development of Cost Estimates from quotes developed in the businesses, following up on Purchase Orders’
  • Invoicing and Statements (A maximum of 15 invoices a month)
  • PAYE 201 and 501 salaries and salary slips and HR (7 staff in total)
  • Budget and Projection of income spreadsheet for three businesses.
  • Office admin (like shopping for essentials, liaising with IT support on Wifi issues etc)
  • Ensuring staff upload timesheets

Key annual responsibilities
  • Assisting with the signing off of the Annual Financial Statements (we work with an accountant)

Ad hoc responsibilities
  • Project admin (Setting up meetings, data collection, data formatting, annotating data, note-taking)
  • Booking transport and accommodation
  • Organising company events or conferences
  • Ordering stationery and office supplies
  • Preparing letters, presentations and reports
  • Supervising and monitoring the work of junior project administrative staff
  • Ensuring that health and safety policies are up to date
  • Using a range of software packages e.g. Microsoft Outlook, Excel, Word, PowerPoint
  • Assisting the organisation's HR Function by keeping personnel records up to date, arranging interviews and so on.

Key skills and qualities
  • Reliability and discretion: often handle confidential matters
  • Adaptability
  • Communication, negotiation and relationship-building skills
  • Organisational skills
  • IT skills
  • Problem-solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen”
  • Budgeting skills
  • Attention to detail.
Advantageous
  • Experience with FNB Instant Accounting and Sage Accounting


Posted on 07 Oct 14:27, Closing date 6 Dec

Apply by email

Amanda Reekie
amanda@imaginenationalliance.co.za

Or apply with your Biz CV

Create your CV once, and thereafter you can apply to this ad and future job ads easily.


imagineNATION Alliance
imagineNATION Alliance gets you closer to your consumers and market through insightful research. We deliver marketing strategies that build strong, well-defined brands and assist you in putting those strategies into action.
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