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Office Manager/Bookeeper/Admin

Remuneration:R22000 - R25000 per month cost-to-company 
Location:Cape Town, Wynberg
Remote work:Some remote work allowed
Education level:Diploma
Job level:Mid/Senior
Own transport required:Yes

Role description

This role requires the smooth running of a small office on a day-to-day basis as well as basic bookkeeping and admin skills. The candidate would ideally be a mature person with a minimum of 5 years’ experience. The owners are frequently out-of-office and would like the successful candidate to be an anchor for the teams in office. The businesses are fast-paced and need someone adaptable and prepared to “muck-in”.

Key daily responsibilities
  • Submission of VAT for three small businesses
  • Banking including paying of invoices, loading beneficiaries
  • Development of Cost Estimates from quotes developed in the businesses, following up on Purchase Orders’
  • Invoicing and Statements (A maximum of 15 invoices a month)
  • PAYE 201 and 501 salaries and salary slips and HR (7 staff in total)
  • Budget and Projection of income spreadsheet for three businesses.
  • Office admin (like shopping for essentials, liaising with IT support on Wifi issues etc)
  • Ensuring staff upload timesheets

Key annual responsibilities
  • Assisting with the signing off of the Annual Financial Statements (we work with an accountant)

Ad hoc responsibilities
  • Project admin (Setting up meetings, data collection, data formatting, annotating data, note-taking)
  • Booking transport and accommodation
  • Organising company events or conferences
  • Ordering stationery and office supplies
  • Preparing letters, presentations and reports
  • Supervising and monitoring the work of junior project administrative staff
  • Ensuring that health and safety policies are up to date
  • Using a range of software packages e.g. Microsoft Outlook, Excel, Word, PowerPoint
  • Assisting the organisation's HR Function by keeping personnel records up to date, arranging interviews and so on.

Key skills and qualities
  • Reliability and discretion: often handle confidential matters
  • Adaptability
  • Communication, negotiation and relationship-building skills
  • Organisational skills
  • IT skills
  • Problem-solving skills
  • Initiative
  • Leadership and the ability to ‘make things happen”
  • Budgeting skills
  • Attention to detail.
  • Experience with FNB Instant Accounting and Sage Accounting

Posted on 07 Oct 14:27, Closing date 6 Dec

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Amanda Reekie

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imagineNATION Alliance
imagineNATION Alliance gets you closer to your consumers and market through insightful research. We deliver marketing strategies that build strong, well-defined brands and assist you in putting those strategies into action.
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