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Office Administrator

Office Administrator/Coordinator

Self-motivated, enthusiastic and very dedicated team player yet also able to work independently and self-manage. I am always eager to advance my skills and abilities and I strive to complete all tasks efficiently and timeously. I pride myself on my loyalty and trustworthiness.


-Self-management/ self-Sstarter
-Client Service
-Attention to detail
-Trustworthy and loyal


Mackantra Engineering Projects CC - Fire Protection Engineers specialising in fire detection and suppression
Office Administrator, November 2017 to date
General office email and telephone enquiries. Procurement process i.e getting quotes, generating purchase orders, following up on purchase orders and deliveries, making sure all deliveries are on site. Inspection of materials, preparation of commercial invoices. Manage budgets and order office supplies. Manage and maintain databases and project purchase order registers. Manage and maintain office online and offline filing systems. Organize weekly sales meetings and minutes. Follow up on invoices, credit notes and statement. Creditors control.

Applied Energy Solutions (Pty) Ltd - Electrical Engineering Consultancy and distributor of ETAP Electrical Engineering Software
Office Manager, August 2011 to October 2017
Manage small engineering office for owners residing in Australia. General office email and telephone enquiries. Liase with clients and direct queries to engineers. Organise customer training including venue bookings and training material compilation. Manage budgets and order office supplies. Manage and maintain databases and spreadsheets. Manage and maintain office online and offline filing systems. Organise weekly sales meetings and minutes. Prepare reports for owners. Deal with incoming and outgoing post and couriers. Preparation of customer quotes and invoices. Follow-up on quotes and invoices and reconciliation of authorised and unauthorised customer deductions. Liase with Software supplier. Compile engineers' cash receipts for bookkeeper. Monthly meeting with bookkeeper to provide relevant feedback.
Selected Accomplishments:
-Developed and nurtured excellent relationships with local and international Blue-Chip clients.
-Within the first year of my employment I proactively targeted dormant clients and supplied them with rebuy quotes which resulted in greater sales than the previous year.
-Assumed the lead role in organising weekly sales meetings and developed a sales report for feedback to business owners

Confero Financial Consultants/ Turnstone Corporate Trustees
- Financial consultancy

PA/ Trust Administrator, January 2010 to July 2011
Quotations and Invoicing. Follow up on payments. Preparing Implementation proposals and trust documents. Follow ups on Implementation proposals. Registration of Trusts with the Master of High Court. Follow ups on Trust registration with Master of High Court. Allocating transactions in the Medimass Accounting system. Sending out Statements to clients. Project Research. Database Management / Trust files and Personal files. Follow up with the Master of High Court.

MJ Event Gear - Event Oorganisers
Receptionist/ Admin Assistant, June 2008 to December 2009
Operating switchboard and taking messages. Screening and directing calls. Filling. Sorting Invoices. Timesheets. Calculating weekly and Monthly hours for the crew. Database update on Hire Truck. Sourcing quotations. Preparing purchase orders for Hire Truck. Internet Marketing. Sending marketing mails to clients. Ordering office stationery and stock taking.


Education level:Diploma
Have own transport:Yes
City:Randburg, Honeydew
Job level:Mid/Senior

Posted on 27 May 12:23, Closing date 27 Jun


Lilian Chakulunta

Let's do Biz