Jobs wanted South Africa

PA/ Admin Assistant

Office Administrator/Creditors Control

Self-motivated, enthusiastic and very dedicated team player yet also able to work independently and self-manage. I am always eager to advance my skills and abilities and I strive to complete all tasks efficiently and timeously. I pride myself on my loyalty and trustworthiness.


-Self-Management/ self-starter
-Client service
-Attention to detail
-Trustworthy and loyal


Professional Experience

Mackantra Engineering Projects CC - Fire Protection Engineers specializing in fire detection and suppression system design, supply, installation commissioning and maintenance.

Office Admin, Procurement and Creditors Clerk, November 2017 to date

Key performance areas

• Procurement

Duties include sourcing of quotations, preparing purchase orders, receiving of stock and managing the procurement process. Follow up on purchase orders and deliveries. Preparing of PO registers for project managers.
Responsible for the accounts payable process, processing of documents for payment of creditors, quotes, POs, invoices, statements, getting payment approvals, control payments and file records. Online and offline filling of records.

• Creditors register

Preparation of Creditors register and processing of documents for payment of creditors, starting from Quotations, Purchase Orders, delivery notes and invoices. Preparation of monthly creditor's register and creditors list

• Debtors register

Preparation of Debtors register and following up on payments. Preparation of monthly Debtor's register and Debtor's list

• Maintaining company asset register

Recording date and cost of purchase, supplier details, serial numbers, internal reference numbers, depreciation rate and method, location of the assets, department using the asset, insurance details, date of disposal and gains or losses for the disposal.

• Processing of documents

Accuracy and attention to detail is required in the processing of high volumes of documents. Daily pressures are focused primarily around processing and fielding calls regarding payment, with prompt action being necessitated when required. Normal pressure of work applies at month-end, quarter-end and year-end when all transactions and reconciliations need to be completed. Processing of credit notes as required

• Resolving of queries

Frequent verbal and written communication is required with all stakeholders' viz. customers in departments, staff, vendors and bank, with prompt action being necessitated when required.
Invoices without purchase order numbers are queried promptly with the vendor.
Errors eg:price variances; returns; shortages; budget exceeded ; no goods receipts ; adding of line items are queried promptly.

• Batching of documents for scanning
Ensure all documentation are posted accurately for scanning purposes

APPLIED ENERGY SOLUTIONS (PTY) LTD - Electrical Engineering Consultancy and distributor of ETAP Electrical Engineering Software

Office Manager, August 2011 to November 2017

Manage small engineering office for owners residing in Australia.
• Preparation of customer quotes and invoices.
• Follow ups on quotes and invoices
• Organise customer training including venue bookings and training material compilation.
• Manage budgets and order office supplies. Manage and maintain databases and spreadsheets. Manage and maintain office online and offline filing systems.
• Organise weekly sales meetings and minutes.
• Prepare reports for owners.
• Deal with incoming and outgoing post and couriers.
• Follow-up on quotes and invoices and reconciliation of authorised and unauthorised customer deductions.
• Liase with Software supplier. Compile engineers' cash receipts for bookkeeper.
• Monthly meeting with bookkeeper to provide relevant feedback.
• Liase with clients and direct queries to engineers.
• General office email and telephone enquiries.

Selected Accomplishments:
? Developed and nurtured excellent relationships with local and international Blue-Chip clients.
? Within the first year of my employment I proactively targeted dormant clients and supplied them with rebuy quotes which resulted in greater sales than the previous year.
? Assumed the lead role in organising weekly sales meetings and developed a sales report for feedback to business owners.

Confero Financial consultants/ Turnstone Corporate Trustees
- Financial Consultancy

PA/ Trust Administrator, January 2010 to July 2011

Quotations and Invoicing. Follow up on payments. Preparing Implementation proposals and trust documents. Follow ups on Implementation proposals. Registration of Trusts with the Master of High Court. Follow ups on Trust registration with Master of High Court. Allocating transactions in the Medimass Accounting system. Sending out Statements to clients. Project Research. Database Management / Trust files and Personal files. Follow up with the Master of High Court.


Education level:Diploma
Have own transport:Yes
City:Honeydew, Randburg, Fourways
Job level:Mid/Senior

Posted on 05 Mar 15:10, Closing date 5 Apr


Lilian Chakuluta

Let's do Biz