Debtors Clerk Senior

Job description

• Billing:
• Monthly revenue billing
• Balance monthly revenue billing between Navision and invoicing schedule
• Prepaid billing allocations to correct period

• Print ageing at the end of each month
• Prepare monthly reconciliation and ensure the reconciliation is clean and does not contain errors due to human error.
• Identify clients in default and act immediately by following the policy for a client in default
• Contact the client via telephone, portal, e-mail or go and see the client
• Obtain a commitment to pay with a payment date and follow through on the commitment to pay
• Liaise with sales department and ask for assistance where there are possible problems and or to trace clients
• Preparation of documentation for handover of unpaid accounts to outsourced legal agency; act timely in accordance with the policy
• Prepare credit notes where needed, ensure it is approved by line manager and ensure it is processed monthly.
• Ensure all corrections/adjustments are given to the Financial Accountant by the 25th of every month.
• Ensure that all invoices and statements are posted or e-mailed within 24 hours from finalization.
• ITC checks must be performed for all potential clients before new contracts are signed.
• Validate that existing client is in good standing with no overdue amounts before new contracts are signed.
• Providing information monthly and again at the year-end for long outstanding debtors to enable the Finance manager and CFO to determine provisions for potential bad debts

• Weekly update on status of collection
• Forecast weekly cash flow collections
• Monthly forecast collection schedules
• Identify daily cash receipt from bank and post to correct Debtors accounts

• Actively assisting the Internal and External Auditors with their queries and follow through with timely delivery of answers

• Improving current systems
• Monitoring that controls are in place and followed up on queries

• Ensure systems put in place are adhere

• Matric with Accounting (Diploma in Finance beneficial)
• Credit control course completion
• Familiar with portals
• 5 years plus Debtor’s experience
• Required to work overtime when the need arises

• Financial/Bookkeeping knowledge
• Credit control knowledge
• Computer literacy (Microsoft office)

• Oral and written communication skills
• Problem solving
• Analytical and investigative skills
• Good planning and organising skills
• Confident
• Proactive
• Passionate
• Deadline driven
• Attention to detail
• Customer service orientation
• Prepared to work overtime when required
• Interpersonal and people’s skills
• Resilience
• Must show high levels of efficiency and effectiveness
• Energetic and able to work under pressure
• Team player
• Professional
• Organised and be able to prioritise task at hand