Events and Conference Coordinator
Remuneration: | negotiable market-related |
Location: | Johannesburg |
Remote work: | Some remote work allowed |
Education level: | Diploma |
Job level: | Mid |
Travel requirement: | Occasional |
Job policy: | Employment Equity position |
Type: | Contract |
Company: | idna |
Job description
Are you the
organiser extraordinaire we’ve been searching for? Someone who thrives on deadlines, dots every “i,” crosses every “t,” and keeps a million plates spinning without breaking a sweat?
We’re on the lookout for an
events and conference coordinator to join our [amazing/crazy/collaborative] team. Here’s the deal:
- You’ll work across all projects in the business, from exhibition coordination to speaker management, supplier sourcing, event marketing, and sponsor magic-making.
- You’ll dive into financials and P&Ls (because budgets don’t manage themselves).
- And you’ll basically be the glue that holds our projects together while making it all look effortless.
A few things you need to bring to the table:
- Agency experience is a must (you know how we roll).
- Bonus points if you’ve worked on conferences before.
- Extra bonus points if you’re a ClickUp ninja (or at least willing to become one).
In short:
If you’re organised to the point of obsession, love deadlines, and want to work on exciting projects that make a real impact, we want YOU.What you'll do: - Project coordination: Work across multiple projects, supporting Project Managers to ensure smooth execution from start to finish.
- Exhibition management: Assist with exhibitor communications, logistics, and floor plans.
- Speaker management: Liaise with speakers to confirm participation, collect materials, and manage logistics.
- Supplier management: Source and manage suppliers, negotiate contracts, and ensure deliverables meet standards.
- Creative briefs: Collaborate with the creative team to develop briefs and oversee project deliverables.
- Sponsor management: Coordinate with sponsors, ensuring their entitlements are delivered on time and to specification.
- Financial management: Assist with project budgets, P&Ls, supplier invoices, and cost tracking.
- Event marketing: Support marketing initiatives, including email campaigns, social media posts, and other promotional efforts.
- RSVP management: Handle registration platforms, manage guest lists, and communicate with attendees.
- Tool management: Use ClickUp to track tasks, deadlines, and project progress.
What we offer:- A supportive and creative work environment where your ideas matter.
- Opportunities to work on high-profile events and conferences.
- Room to grow and develop within a dynamic and fast-paced team.
- Competitive salary and benefits.
WHAT WE’RE LOOKING FOR:- Highly organised individual with a strong ability to prioritise tasks and meet deadlines.
- Exceptional attention to detail—nothing gets past you!
- Proven ability to manage multiple tasks and projects simultaneously.
- Strong communication skills, both written and verbal.
- Experience with ClickUp or similar project management tools is a significant advantage.
- Conference experience, including speaker or sponsor management, is highly desirable.
- Personality: A happy proactive problem-solver who thrives under pressure and loves collaboration.
Posted on 29 Jan 10:02, Closing date 29 Mar