Personal Assistant to Managing Director

Location:	Stellenbosch
Reference:	#CAW005616/MU
Company:	SydSen Recruit

The Personal Assistant (PA) will work directly with the managing director. This role is pivotal in ensuring that the MD's time is optimised and the executive office runs smoothly.

Responsibilities:

• Act as the first point of contact for the MD with internal and external
• Manage emails, information, and other communications; answer where possible – highlight andprioritise those that need MD attention
• Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings, and provide reminders
• Act as ‘follow-up Manager’ across the board and senior leadership team to ensure that a wide range of agreed actions are being executed
• Filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.
• Produce reports, presentations, and briefs as needed
• Type up notes, emails, presentations, and reports; circulate and file information effectively
• Book transport and accommodation as and when required
• Attend senior leadership team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
• Maintain administrative systems, database, and server protocols.
• Collaborate effectively with all staff, clients, and suppliers.
• Provide good relationships with Senior management team
• Deliver timely and outstanding satisfaction

Requirements:

•  Personal assistance qualification is beneficial
• At least three years of experience as a personal assistant to a senior executive
• Exceptional organisational skills of self and others and ability to work without supervision
• Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
• With integrity, honesty, discretion, and openness
• Use polished communication skills both verbal and non-verbal to influence and persuade
• Focus on business priorities and all functions to ensure MD’s satisfaction
• Ability to remain calm under pressure and manage conflicting priorities
• Strong Microsoft Skills for common apps
• Ability to take and record accurate notes/minutes in complex meeting

About you:

• Be accountable and committed to the task in hand
• Capacity to manage multiple tasks efficiently
• Always act in the best interest of the MD
• Approachable to clients and colleagues
• Excellent communication and interpersonal skills
• Time and workload management 
• Willingness to do whatever it takes to get the job done successfully

Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days, kindly consider your application unsuccessful.

Apply now.

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Posted on 20 May 16:09, Closing date 19 Jun